LISMORE PUBLIC HALL COMMITTEE

MINUTES OF MEETING HELD WEDNESDAY 6th AUGUST 2008

AT 7.30PM

1. PRESENT: Archie MacGillivray, Anna Stewart, Roger Dixon-Spain, Duncan Brooks, Sarah Campbell, Dot Hay, Fay Carmichael, Katy Crossan and Liz Buckle.

2. APOLOGIES: Gilly Dixon-Spain.

3. MINUTES OF THE MEETINGS HELD 9th and 30th JULY 2008:

The adoption of the minutes of the normal hall meeting held 9 July 2008, and the special meeting held 30 July 2008 - proposed by Roger and seconded by Archie.

4. MATTERS ARISING:

Roger confirmed that Gilly had received confirmation that we are now formally registered as a Company Limited by Guarantee.

Sarah will now go ahead with submitting the ‘Awards for All’ grant for the sound system (which had been waiting for our legal status to be confirmed).

Archie confirmed that he will attend to finishing off the minor works to complete the car park.

5. TREASURERS REPORT: Roger presented the financial details, showing that there was a balance in the accounts of £18,377.59 at the end of July 2008, and with the latest adjustments being dealt with there is a current standing total of about £19,398.

The last dance made £429.55.

6. MUSIC PROJECTS AND EVENTS:

Induction loop: Sarah has asked the RNID specialist to send a quote for supplying/fitting the loop, so that she can include it in the Awards for All application.

Amnesty Bash – Rurigdh McMeddes is planning another Amnesty Bash for the end of October, although they may need to avoid Hallowe’en night (when children go guising).

Rurigdh has asked if he and friends could use the hall for camping on the night of the bash – unfortunately we are not insured for this use, so the answer has to be no.

PAN – Dot reported that would be benefits to us joining PAN, at a cost of £25. This would give us access to information circulating about opportunities to put on events other than ceilidhs. We agreed that we would apply to join PAN.

7. CONCERT AND DANCE on FRIDAY 8th AUGUST: tasks were divided up for this and a list circulated to hall members separately.

We discussed and agreed that Duncan will make an announcement at around 10.30pm during the dance, to the effect that we are expecting good standards of behaviour and no vandalism to the walls or fittings downstairs.

Also that we will put up notices saying 'please do not vandalise our hall', to go on walls upstairs + down.

Katy raised the issue of under-aged children asking for alcohol from the bar – we cannot serve children, it contravenes our policy. Hall committee members should support one another if there are rowdy folk in the bar area, and there should be two people on duty at the bar at all times.

Katy asked if we could have a clock for the bar area: Roger offered to lend one for this dance. 

8. PRIVATE WATER SUPPLY UPDATE: no progress reported.

9.  DOWNSTAIRS IMPROVEMENTS: further discussions following the special meeting on 30th July – Roger presented his scaled drawings of the downstairs spaces, which can now be used for looking at options for re-organising the area.

We agreed that a sub-group should meet to do this, and present options back to the rest of the committee.

Sub-group members: Roger, Duncan, Sarah and Anna.

10. AOB:  Following our enquiry about advice and grants for insulation, the Energy Savings Trust has sent a questionnaire to be filled in to explain the hall’s current level of insulation, type and usage of heating, light etc. Liz asked if everyone was comfortable about filling in and sending it, and all agreed that it should be done.

Archie raised the issues as to whether it was sensible to have two ceilidhs on consecutive nights, even during the big social summer weekend of the sports day, raft race etc. We need to think carefully about this next year, and probably make sure it is the second Friday of the Glasgow Fair Fortnight.

Some also suggested that dances should end earlier (and start earlier) of a night.

11. NEXT HALL MEETING:

Wednesday 10th September – 7.30pm in the Hall.

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